Man on a virtual planning meeting on laptop

Why virtual planning meetings could be more than a temporary measure

Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 

At nearly all levels, the Covid-19 pandemic has forced the construction industry into a rapid re-evaluation and evolution of the methods and processes by which it works. And though the motivating circumstances for these changes are terrible, it’s also possible that the immediacy of the need will pave the way for newer ways of working that, aside from being safer in a time of social distancing, might also be an effective blueprint for the future.

The planning system may well prove a good example. The Government moved quickly to make sure that, with Council meetings needing to be abandoned, the process doesn’t just grind to a halt. With social distancing and remote working the keystones of any progress in the current climate, and with many local planning authorities choosing to delegate decision making to Chief Executive and Directors of Planning for an initial 3-month period, legislation to authorised virtual meetings has been rapidly pushed through Parliament. Now in force, the regulations will extend to all meetings held on or before 7th May 2021.

The regulations mean meetings can be held virtually, and in the case of planning committees, held in more than one place, including electronic, digital or virtual locations such as internet locations, web addresses or conference call telephone numbers. A member of the committee can now be “in remote attendance” at a virtual meeting where they are able to hear and be heard by any members of the public attending the meeting - overriding any existing standing order that would normally prevent this. A local authority may also make other standing orders that vary the way in which meetings are conducted, so there is also room for both flexibility and variation in the application of these new regulations.

Initial reactions from the local authorities and planning officers seem to be positive - a reaction we share at Wienerberger. Like many businesses, virtual meetings are already part of our day-to-day, and we have all of the technology in place to extend to the planning decision making process, from basic video and telephone conferencing through to webcast and interactive streaming. Therefore, as for many businesses, this isn’t a change that requires a major time or cost investment and thus the transition into the new way of working should be almost instantaneous.

But perhaps a more significant point is that, even acknowledging that these are still temporary measures, we embrace the opportunity to modernise planning process and all the associated benefits and efficiencies it can bring to the sector as a whole. Although naturally, we all need to allow time to understand these meetings from a practical and experiential perspective, our instinct (and hope) is that these new regulations may well be a precursor for more permanent arrangements. Much will depend on the implementation, and how the public and elected members adapt to such changes, but in terms of general benefits, we see a lot of value.

Firstly, and perhaps most obviously, virtual meetings eliminate the need for travel, so there are immediate financial and environmental savings, reducing both expenditure and collective carbon footprint. But we are also optimistic that it might enable increased interaction between applicants and planning officers at an early stage - perhaps even opening up more accessible channels of communication.

Of course, in a few month’s time we’ll have a much greater insight into both the practicality, efficacy and appetite for the shift towards virtual planning. But for now, we’re really keen to be part of the process of evolution. 

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Archigility is a full-service architectural practice offering a turnkey solution for projects across the UK. Qualified, experienced architects and technicians can deliver all RIBA stage services from outline master planning to completion. 

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